Use case · Lifecycle and replacement

Every action justified.

What to renew and with what, what to repair, what to move to other use and what not to buy. From measured data, with costs.

Laptops being taken to recycling on a cart, a calendar on the wall

The problem

The calendar decides, because nobody else has time.

Without information on a device’s condition and usage, the replacement cycle is kept short to be safe. Good devices are retired too early, and poor ones stay with users for too long. The procurement budget follows the calendar, not the need, and a large replacement wave comes as a surprise.

ForFinance, IT management, procurement
DecisionRenew and with what, repair, move to other use or do not buy
DataAgent, register, leasing, accounting

How AIDUX helps

  • The whole fleet and every device

    You see the whole device fleet and upcoming replacement waves first, then the individual device.

  • Hard and soft criteria

    Condition, age, warranty and cost, and whether the device matches its use. A laptop that is always docked may be better replaced with a desktop than with a new laptop.

  • Scenarios with costs

    What to renew and with what, and what the options cost by cost centre, ready for the budget.

  • Lifecycle stages and reuse

    The device's timeline from purchase to retirement. Usable devices are directed to a new user.

  • Forecasting the need for action

    An estimate from measured data, more accurate as measured data accumulates.

Who does what, from data to execution

RoleDataAssessmentScenariosDecisionExecution
AIDUXBrings together the device’s measured data, the register, leasing and accountingAssesses the need for action with hard and soft criteriaCalculates options with costs and shows upcoming replacement wavesPrepares the decision optionsTracks what was carried out
IT operationsDeploys the agent to devicesChecks discrepanciesCarries out replacements and transfers in service management
IT managementChooses a scenarioApproves the actions
FinanceSees the budget impact by cost centreApproves the budget

Proof

HUS: lifecycle from 3–4 years to up to six

"We no longer replace devices based solely on a certain age or just to be safe, but when it is justified."

Carita K. Mattsson, Head of DTE Services and Information Systems Manager, HUS

At HUS, the lifecycle of over 30,000 endpoints has extended to as long as six years, and on an annual basis savings are in the millions of euros.

Read the HUS story

What would this look like in your device fleet?

Book a demo

ContactJani HenrikssonCEO