Development plan for the IT asset management model
The task of IT equipment asset management is to ensure the value obtained from equipment acquisitions for the business, minimize risks during use and reduce the environmental load. In order to succeed in this, we need jointly agreed goals for asset management and a practical plan about by whom and how the IT equipment assets are to be managed, and how the success of the management will be measured.
Basically, experts are needed who are authorized by the management to optimize the use and acquisitions of IT equipment assets. Optimization measures can only be carried out when experts have a sufficient amount of measured and analyzed information to support decisions. In order to obtain up-to-date and accurate information, a sufficient amount of advanced technology and controlled processes are needed for each phase of the life cycle.
Building a connection to financial management
IT asset management is characterized by its strong connection to financial management, which needs accurate information about the IT equipment base and its use for fixed asset reporting, financial planning and internal budgeting. The tightening economic situation of recent years and the pressure to save have brought financial management more and more strongly into the daily decision-making of information management.
A good measure of the quality of IT equipment asset management is how well the financial administration can reliably use the information produced by the information management or outsourcing partner when reporting fixed assets and forecasting purchases.
The stages of developing a management model
1. Audit of IT equipment assets
Accurate technical report on the number of workstations, mobile devices, software and peripherals
Which systems contain information about devices
Deviations, for example, in ownership and warranty information
2. Maturity analysis
Maturity analysis of IT asset management
Goals and metrics
Processes, information management, competence, personnel
Stakeholder analysis
It is carried out through interviews and workshops
3. Development plan
Responsibilities and duties of the management team
Processes and metrics
Information management and data logistics
Information systems used
Reporting to finance and management
4. Implementation of the management model
Forming a management team
Trainings
Additional integrations
Operational models of continuous service
Auditing of IT equipment assets
Few organizations have an accurate picture of IT equipment assets. The device registry is maintained manually, so it inevitably begins to corrode little by little. In financial administration, equipment acquisitions are shown as purchase batches corresponding to orders, in which case the financial data and the real situation are separated from each other. It is impossible to inventory terminal devices spread over several locations using traditional methods.
With Optimo's IT asset audit service, you can find out the real situation of your IT assets and deviations in different information systems.
Content of the audit
Accurately shows the number of workstations, mobile devices, software and peripherals in your organization.
We find out which systems contain information about the devices
We map deviations in, for example, ownership and warranty information.
You will find out the real age of the devices, possible missing devices, and discrepancies and errors in the data located in different systems.
We make a plan for real-time and accurate management of IT device data.
The mapping has a fixed price, and during it you get the opportunity to view the equipment assets through Optimo DUX.
If you also want to map your software assets and cloud services, we will implement it together with our partner Crayon. The mapping provides the basis for updating or creating an IT asset management plan if it does not yet officially exist.
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